One of the solutions we offer is of interest to almost everyone we meet.  We call it the "Members Register".  It is a piece of online software that every business and professional association, and online networking group needs.  It is an online directory, a job posting tool, an employee portal.  It is designed to provide an online presence for a subscription based service and those that need Members Only Access.  The content and functionality provided in the member's space can be delivered according to the relationship they have with the member.  It even has the ability to selectively list your membership online to members only and/or non-members. 

Using this product you can establish and maintain security parameters in your own special way to protect intellectual property or membership information and serve it up piecemeal to provide varying levels of online service on a pay as you go basis.  Essentially this is how it works.

We provide you with a Sign-Up page for your web site to collect a new member's identifying information.  New users must agree to your Terms and Conditions when they register.  When they complete the registration, they are given a hearty welcome and given the opportunity to pay their dues, if that is required.  They are also sent a  welcome email and immediately granted access to the system so they can login and change the information they entered during registration including their User ID and Password, if they so choose.  If they forget their login information, they can request that an email with their login information be sent to them automatically.  This is particularly handy, when loading the user database from another system, wherein new login information may be generated.  Once the member signs in they are also given the opportunity to update their registry listing with a photograph of themselves or their company logo or office building, etc. 

The system administrator and a designated member administrators (the second in the command hierarchy) are also sent an email notification when a new member has registered.   The system administrators have complete access to change any of the information recorded in the system.  They also have the option of granting new registrants access to the  Member's Only Area of the site with an additional option given to list the information that the member has provided.  

Site administrators can grant access and approve and disapprove listing by checking some boxes on the user record (pictured on the right).  Every user can change their own information when ever they like, unless the administrator specifically locks them out of the system.  In the base product members who play key supporting roles like enrollment and meeting registration can be granted  access to download sign-up sheets and review billing information.  The system configuration is user configurable to support changing points of contact, color schemes, etc.; and, additional parameters can be setup on your web based applications to suit your needs. 

A meeting registration form is also included with the product, which provides the organization with the ability to collect meeting fees from non-members and/or members according to the system configuration settings.  It tracks every meeting registration and differentiates between members and non-member meeting registrations, and includes the ability for a member to specify what breakout sessions they will be attending.  When a member registers for a meeting, their contact information is automatically preloaded into the meeting registration form, pictured on the left.  Payments for meetings can be tracked and acknowledge by a designated administrative assistant.  Registration lists can be downloaded to a spreadsheet and used at the meeting registration table during meeting check-in and to collect fees from members who have elected to pay at the meeting.

In 2007 we added an Email Blaster so you can send personally addressed HTML or plain text emails to every member of your organization or select groups of users to send them newsletters, notify them of upcoming events, request payment, distribute a hiring notice, etc..

The cost for this solution starts at $2,995 and includes: a customizable sign-up and member profile, a welcome Email letter, a login page, a customizable menu, event calendar, job listings page, and a search page to selectively list the Membership Registry.  We also include a code snippet so you can protect the pages you create on your own and store in your protected area.  The code is yours to keep and take with you.  Pages in the Secured Area can be bookmarked, but Access will not be granted without first logging on. 

For some this may just be a starting point.  That is why we have explored several options that can be added on to this service, including a graphical design that matches your needs.  For an additional charge we will connect the system to your merchant account and provide for more unattended operation.  Because we start with a record that identifies with the member and their preferences, it is possible to enhance the system so it can respond to various organization activities.

The entries the users make on the forms are stored in an industry standard SQL Database.  The base system is delivered with a Microsoft® Access Database, which can be upgraded to Microsoft SQL Server. The basic package can secure your HTML pages, but it may not protect your binary objects unless specific hosting requirements are met. 

For those who are extremely security conscious, a Smart Card or a biometric security device can be integrated into the process to provide an additional layer of security.  In those instances where this level of security is important, we can provide this service for an additional charge.  With it we can make sure that passwords are not being shared and that no one has simultaneous access under the same user account.

It is a great starting point to for a Corporate Intranet or Employee Portal.  Other features that could be stored in the protected area include Discussion Groups, Calendars, Chat Rooms, News and Special Events, etc.  If you are interested, please contact one of our representatives to receive a free demonstration.